Answer 1

Hi,

Could you please tell me which SPD workflow  action are you using to assign  tasks, Assign a form  to a group  or Assign  a to do item?

Are all the people  in a SharePoint group? So you assign tasks  to a group not to multiple people separated by comma.

Thanks!

Answer 2

I am assigning  a form  to a group.  I am creating a peer review tool and what I do is I create  16 tasks  at one time and if the assigned  to value is empty I delete the task.  The creation of the 16 tasks does not happen whenever I attempt to go past 6 evaluations.

According to a Microsoft Web Site: http://office.microsoft.com/en-us/sharepointdesigner/HA102336241033.aspx, you can assign  a task  to multiple people, it doesn't say they have to be in the same group, using the form wizard you can select who you want to send a task to.

Assign a Form to a Group  This action assigns a form to one or more users, and then stores the responses as values in the Tasks list. Unlike the previous action, this action can assign a task separately to multiple people, and the workflow  pauses until each person completes their task before it resumes. Also unlike the previous action, this action does not return the ID of the task item for any of the responses, so the workflow cannot look up and use that information  later as the basis for making comparisons or decisions. With this action, you also use the Custom Task Wizard to create a custom task form.

If I have to create a group  how do I do that on the fly, because the people  the tasks are being assigned to are different every time?

Thanks,
Ben

Answer 3

Hi,
When a workflow  assigns a task  to a group  that is identified by a single alias or address, the workflow creates  only one task item, which is then shared by the entire group. Any member of the group can edit that single task form  and click the Task Complete button. To assign  individual tasks  to multiple users (only possible with the Assign a Form to a Group or Assign a To-do Item action), enter each user individually in the Select Users dialog box.

So If you want assign individual tasks to 16 users, you should enter each user individually in the select users dialog box, you cannot add these users to a group.

Hope it helps.

Answer 4

Answer 5

nd_ramesh,

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